Email communication sucks

Submitted by on the 29th of March 2012

Email is great if you use it to mail your friends and family, sort of like how we used to send each other post. I want to see important things in my email, not junk mail and definitely not chain mail (a type of funny/shocking email that one sends around and around via email) that colleagues and friends tend to send all the time.

Communicating via email not only sucks because of this, but if it is the main source of communication between you and your client; tasks and important mail tends to get lost because each of us get tons of mail each day and we sometimes miss emails due to all the clutter.

So what exactly is email good for? Not much really… it is great if you’ve lost your password on Facebook, LinkedIn, Twitter. In today’s age, we’re bombarded with a constant stream of information, to the point that we filter out most of the irrelevant stuff and only look for things that are interesting to us. If you’re going to send me a chain mail, I’ll simply ignore it because I don’t have time to look at such things. If, however, you share it via Facebook, Twitter or a blog platform, I might see it later when I have time and am looking for that kind of content.

Email is an integral part of work you say. I beg to differ. There are countless tools available to us that make work life a lot easier! Here at Cerebra, we use an online tool called Open Atrium. Open Atrium is a free tool that you can install on your intranet or domain. It manages tasks, groups and projects. You can create projects and assign specific people to that project and create tasks for them. This is much better than email; by doing things this way, it won’t get lost in your email. It also has some nifty features like a blog, a wiki and email notification.

A lot of corporates have started implementing similar tools, like Microsoft sharepoint, SAP systems and numerous others.

Many people have adopted platforms like Facebook, Google+, Flickr and other social sharing platforms.

There is a reason why these platforms have become so popular. Google+ built their entire platform around the idea of Circles, where you share content that is relevant to specific groups. Not all of your friends want to see what you share, so why not choose whom to share with, for instance if you’re into cyling , then create a circle and share cycling tips just with them.

So if you still haven’t adopted this way of thinking, I urge you to do so. I don’t want to see chain messages in my mailbox (which I end up ignoring anyway), and I’m sure the bulk of you reading this feel the same way.

Replace your current email system and start using sharing and collaborations tools at work. At least, try to scale your email down by using these kinds of services, I bet you’ll notice a marked difference in your productivity and delivery.

Comment below with your thoughts.